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Resume Screening Software & The Importance of Keywords

Resume Screening Software (eg RecruitTrack, Resume Grabber Suite, Taleo etc) are fast becoming the preferred method for screening job applications in medium and large organisations. Recruiters and HR Officers/Managers have become so time poor that they struggle to sort through overwhelmingly large responses to online job ads. By adopting Resume Screening Software, recruitment processes are made more efficient, productive and cost-effective.

Let’s put this into perspective by simplifying how Resume Screening Software works:

  • Pre Resume Screening Software, you would apply online for a position and your application would be received and viewed by the Recruiter or HR Officer/Manager. They would then decide whether or not to proceed with your application.
  • Resume Screening Software now eliminates the need for a human to screen every single application from the get go, saving time and money.
  • This is achieved by the Recruiter or HR Officer/Manager setting specific keywords relevant to the position that they want the software to scan for.
  • Now when a Resume is submitted online, it is scanned by the software and ranked according to keyword relevance.
  • The more keywords matched, the higher rank the Resume will receive and more likely to be considered for review by the Recruiter or HR Officer/Manager.

Your understanding of keywords and knowing which ones are important to use will ensure you submit a successful application that will be ranked highly. Keywords are particular words or phrases that are used to communicate the essential requirements of a position. For example, a job ad may state ‘must have 5+ years experience in Health, Safety and Environment Management systems’. The keyword phrase, therefore, would be ‘5+ years experience in Health, Safety and Environment Management systems.’ Another example would be if a job ad specified ‘must have HR Licence’. The keyword/s here would be ‘HR Licence’.

Before applying for a position, print off the job ad, read it thoroughly and highlight the key criteria, skills, qualifications, experience and/or achievements required. Compile a list of these keywords and phrases and incorporate them as many times as possible (in context) into your Resume and Cover Letter. Creating a ‘Professional Profile’ and ‘Key Competencies’ section in your Resume is a great way to incorporate these keywords and phrases, as well as including them throughout the body of the document.

Resume Screening software are also highly sensitive to the way your Resume is formatted and are known to reject Resumes for various reasons, including logos, graphics or .pdf formats, to name a few. To ensure your Resume is screen proof, please follow our formatting recommendations highlighted in the ’10 Tips For Writing an Effective Resume’ article. Resume Screening Software is nothing to be afraid of. Knowledge is power and the more you know about them, the more educated you will be in creating a successful application.



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  • Professional Resumes
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  • Mining Recruitment Consultants
  • Selection Criteria Writing
  • Tafe/ University Graduate Resume
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How to Contact Swift Career Solutions

A professional and friendly career service dedicated to assisting jobseekers Australia wide to stand out from their competition, win interviews and achieve successful employment.


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